Landscaping Invoice Template

If you’re like many landscapers, you probably have an extensive roster of customers. A clear and professional landscaping invoice simplifies billing and helps keep your own records organized. Here’s a closer look at the importance of having the right invoice.

What the Invoice Is Used For

Landscaping invoices are used to show customers exactly what they’re paying for, when they need to make a payment and how that payment can be made. Landscaping companies also use them to document income for tax purposes.

What to Include on It

Generally, a landscaping invoice should at least include the following:

• Basic information about your company
• The invoice number and the date
• The client’s name and contact details
• An itemized list of services provided and the cost for each
• Taxes and other fees
• The total due
• Payment terms

The payment terms should include the payment methods you accept and when payment is due.

How to Invoice for the Work

If you have a relatively small company, you might choose to create individual invoices for each job. However, for larger operations, it might be worth investing in invoicing software.

Once you’ve created your basic invoice template, the software can automatically generate invoices, send them to clients and follow up with payment reminders if needed.

Setting Payment Terms and Due Dates

The payment terms you set depend on your preferences and the job. These are some of the most common payment terms landscapers use:

• Due Upon Receipt: Best for smaller jobs
• Net 15/Net 30: Due 15 or 30 days from invoice date (better for slightly larger jobs)
• Milestone Payments: Periodic payments based on progress (better for very large projects)

Whatever payment terms you set, make sure to outline them in your landscaping service agreement as well as in your invoice. Listing payment terms on a signed service agreement may make it easier to recover payment if you have to send a demand letter or otherwise take legal action against a non-paying client.

When to Send It to Clients

Regardless of the business you’re in, it’s important to send invoices promptly after delivering products or services. If you don’t, clients might think that you don’t value receiving payment on time, so they may not think they need to send prompt payment.

Even if you can’t generate an invoice on-site and deliver it to clients immediately, it’s best to send it on the day you delivered the service or a day or so after.

Why Having the Right Structure for Your Invoice Matters

In a landscaping business or any other company, having the right invoices, contracts and other legal documents is vital. However, many people, especially if they’re just starting a landscaping company, aren’t sure how to tell what documents they need.

ConsumerShield can help. Take a look at our collection of legal templates and guides to determine what your company needs to grow.