Cleaning Invoice Template
Contributor
Reviewed ByAdam Ramirez, J.D.
Editor
Generate a professional invoice for your cleaning business — itemize services, calculate taxes, set payment terms, and include late fee clauses. Works for residential house cleaning, commercial office cleaning, move-in/move-out jobs, and recurring service contracts. Ready to send in minutes.
Trusted by cleaning professionals and service businesses nationwide
- 8
- Steps
- 50
- States Covered
- 2026
- Updated
Summary
- A cleaning invoice shows clients services they received and what they owe
- It creates a record of service and your request for payment
- If you must pursue legal action, a clear invoice can help your case
Whether you’ve been in the cleaning business for decades or you’re just starting out, having a cleaning invoice is crucial. Making one is easier than you probably think. Here’s how to create yours today.
What to Include on the Invoice
When you make your cleaning invoice, make sure to at least include these essential elements:
- Your business name, logo and contact information
- The client’s name and contact information
- The invoice number and date
- An itemized list of products and services the client is being charged for
- Any discounts, credits or pre-payments
- Any applicable taxes
- The total amount due
- The due date and accepted payment methods
Make sure to include any other relevant terms and conditions (like late fees or pre-payment discounts).
How to Build One Step by Step
A complete cleaning invoice can contain a lot of information, but putting one together doesn’t have to be difficult:
- Start with a header including your business name and logo.
- Include a space for the client information.
- Include a space for the invoice number and date.
- Add several lines for products, services and amount due for each.
- Include a box for the total due.
Remember to list your payment terms and any other applicable terms and conditions.
Ways to Charge for the Job
Here are a few ways many cleaning professionals bill their clients:
- Hourly
- Flat fee
- Per square foot
- Per room
If you work with other people, don’t forget about factoring in the cost of cleaning contractor agreements or employee wages.
Add-On Fees to List Separately
If a client is being charged other fees, list these separately on the invoice to avoid confusion. Some cleaners charge extra for heavily soiled homes, appliance cleaning or services performed in the evenings or on weekends.
Handling Taxes and Cost Breakdown
Seventeen states currently impose a tax on cleaning services, and many others are considering adding one. If you are required to tax clients, give sales tax its own line on your invoice so clients don’t think you’ve overcharged them or made an error.
Setting Payment Terms and Due Dates
Most cleaners bill clients soon after service. Many cleaning invoices are due upon receipt, meaning clients must pay immediately. Some cleaners choose net 7 or net 14 terms, meaning the client must pay within seven or 14 days of receiving the invoice.
Whatever terms you choose, state them clearly, and include an exact due date to avoid confusion.
Common Mistakes to Avoid
When creating your cleaning invoice, steer clear of these common mistakes:
- Making typos or calculation errors
- Not stating accepted payment methods
- Writing generic service descriptions like “house cleaning”
- Not using unique invoice numbers
Another mistake to avoid is failing to include policies and payment terms as you create a cleaning service agreement. If you must file a lawsuit to recover payment, having a signed contract can be extremely helpful.
Why the Right Documents Matter
Even if you have a relatively small company, having the right contracts and other documents is essential if you want to protect yourself. Explore ConsumerShield’s collection of legal document templates and guides to discover what you need today.
Business Law Knowledge Base
No topics match your search.
Support
Frequently Asked Questions
Everything you need to know about our cleaning invoice template
A cleaning invoice is a billing document sent from a cleaning service provider to a client requesting payment for services performed. It includes your business information, the client's billing details, an itemized list of cleaning services with quantities and rates, applicable taxes, payment terms, and the total amount due. Unlike a contract, an invoice does not define scope of work or terms of service — it is strictly a request for payment for work completed or estimated. If you work as an independent cleaner, pair your invoices with a cleaning contractor agreement that documents scope, payment, and your 1099 status before the job.
It depends on your state. Seventeen states plus DC tax cleaning and janitorial services — including Texas, New York, Ohio, Pennsylvania, and Minnesota. Five states (Alaska, Delaware, Montana, New Hampshire, Oregon) have no sales tax. The remaining states generally exempt cleaning services. The invoice auto-suggests a rate based on your state, but you should verify with your state's tax authority or accountant. Incorrect tax collection can result in penalties — when in doubt, consult a tax professional.
For residential cleaning, Due on Receipt or Net 15 is recommended — you want to be paid promptly for work already done. For commercial accounts and property management companies, Net 30 is industry standard since these clients process invoices on a monthly billing cycle. Always include a late fee clause to encourage on-time payment.
Yes. The invoice works for any type of cleaning service — residential house cleaning, commercial office cleaning, move-in/move-out cleaning, deep cleaning, carpet cleaning, window cleaning, and specialty services. For commercial clients, include your Tax ID or business license number so their accounts payable department can process the invoice without delay.
An invoice requests payment for services already performed or in progress. An estimate (or quote) is a projected cost sent before work begins. Estimates are not binding — the final invoice may differ if the scope changes. Use the Estimate / Quote type to send a professional price projection, then create a standard invoice after the work is completed.
ConsumerShield Premium
Unlimited legal forms and guide unlocks.
Prefer monthly? $19.99/mo — choose at checkout.
- Unlimited legal-form generation while active
- Unlimited guide unlocks across every available state
- Completed PDFs stay in your library
- Best for frequent document and guide work
Everything included
- Unlimited legal-form generation while active
- Unlimited guide unlocks across every available state
- Completed PDFs stay in your library
- Best for frequent document and guide work
Subscribe
$199.99/yrSave $39.89 vs monthly ·
Subscribe & save
Cleaning Invoice