Cleaning Invoice Template

Whether you’ve been in the cleaning business for decades or you’re just starting your own cleaning company, having a cleaning invoice is crucial. Making one is easier than you probably think. Here’s how to create yours today.

What to Include on the Invoice

When you make your cleaning invoice, make sure to at least include these essential elements:

• Your business name, logo and contact information
• The client’s name and contact information
• The invoice number and date
• An itemized list of products and services the client is being charged for
• Any discounts, credits or pre-payments
• Any applicable taxes
• The total amount due
• The due date and accepted payment methods

Make sure to include any other relevant terms and conditions (like late fees or pre-payment discounts).

How to Build One Step by Step

A complete cleaning invoice can contain a lot of information, but putting one together doesn’t have to be difficult:

• Start with a header including your business name and logo.
• Include a space for the client information.
• Include a space for the invoice number and date.
• Add several lines for products, services and amount due for each.
• Include a box for the total due.

Remember to list your payment terms and any other applicable terms and conditions.

Ways to Charge for the Job

Here are a few ways many cleaning professionals bill their clients:

• Hourly
• Flat fee
• Per square foot
• Per room

If you work with other people, don’t forget about factoring in the cost of cleaning contractor agreements or employee wages.

Add-On Fees to List Separately

If a client is being charged other fees, list these separately on the invoice to avoid confusion. Some cleaners charge extra for heavily soiled homes, appliance cleaning or services performed in the evenings or on weekends.

Handling Taxes and Cost Breakdown

Seventeen states currently impose a tax on cleaning services, and many others are considering adding one. If you are required to tax clients, give sales tax its own line on your invoice so clients don’t think you’ve overcharged them or made an error.

Setting Payment Terms and Due Dates

Most cleaners bill clients soon after service. Many cleaning invoices are due upon receipt, meaning clients must pay immediately. Some cleaners choose net 7 or net 14 terms, meaning the client must pay within seven or 14 days of receiving the invoice.

Whatever terms you choose, state them clearly, and include an exact due date to avoid confusion.

Common Mistakes to Avoid

When creating your cleaning invoice, steer clear of these common mistakes:

• Making typos or calculation errors
• Not stating accepted payment methods
• Writing generic service descriptions like “house cleaning”
• Not using unique invoice numbers

Another mistake to avoid is failing to include policies and payment terms as you create a cleaning service agreement. If you must file a lawsuit to recover payment, having a signed contract can be extremely helpful.

Why the Right Documents Matter

Even if you have a relatively small company, having the right contracts and other documents is essential if you want to protect yourself. Explore ConsumerShield’s collection of legal document templates and guides to discover what you need today.