How To Write A Bill Of Sale For A Car (2026)
Contributor
Reviewed By Adam Ramirez, J.D.
Editor
- What Is a Bill of Sale for a Car?
- What to Include in a Vehicle Bill of Sale
- How to Find or Create a Bill of Sale Form
- How to Handle Warranty Information in a Bill of Sale
- Common Mistakes to Avoid When Writing a Bill of Sale
- Other Requirements for Transferring Vehicle Ownership
- How to Add Additional Terms to a Bill of Sale
- Have More Legal Questions About Buying or Selling a Car?
Summary
- Private sales usually don’t require a bill of sale
- Some states accept bills of sale when sellers lose titles
- Bills of sale can help parties resolve vehicle sale disputes
A bill of sale can benefit both buyers and sellers of vehicles. Take a closer look at how to write a bill of sale for a car and what mistakes to avoid.
What Is a Bill of Sale for a Car?
A vehicle bill of sale affirms a car sale. In most cases, it’s simply evidence of the transaction and isn’t recorded with the state.
In a few states, the government accepts a bill of sale as proof of ownership. You must know how to write a bill of sale for a car to record your ownership in these states.
What to Include in a Vehicle Bill of Sale
A bill of sale serves two purposes. First, it’s a receipt that acknowledges payment and the seller’s intent. Without this document, a seller might argue that they simply leased the car.
Second, it contains the terms of the sale, forming an enforceable contract. Without written terms, a party might dispute the agreement.
Here are examples of what to include in a bill of sale:
- Transaction date
- Vehicle description, including VIN, make and model
- Odometer reading
- Party names and addresses
- Price
The bill of sale should be signed by both parties.
Some state and local governments provide templates, such as the Harris County bill of sale. This document doesn’t substitute for a signed title to obtain a car registration in Texas, though.
How to Find or Create a Bill of Sale Form
In many states, you don’t need to know how to write a bill of sale for a car because the state has an official form. For example, the Utah bill of sale form is accessible online.
How to Handle Warranty Information in a Bill of Sale
Some states impose implied warranties on used car sales. Sellers who don’t want to provide a warranty must include a disclaimer or the words “as-is.” Buyers who want a warranty against vehicle defects should include warranty terms.
Common Mistakes to Avoid When Writing a Bill of Sale
Common mistakes include vague vehicle descriptions and missing signatures. The most serious error is deliberately misstating the price to evade sales tax, which may constitute a crime.
Other Requirements for Transferring Vehicle Ownership
In most states, a signed title is the only evidence needed to transfer vehicle ownership.
How to Add Additional Terms to a Bill of Sale
The bill of sale can include additional contract provisions, such as payment terms. When adding these provisions, describe them clearly, using plain language.
Have More Legal Questions About Buying or Selling a Car?
If you have legal questions about buying or selling a car, ConsumerShield can help. Explore our online tools and resources today.
Bill Of Sale Knowledge Base
Read the latest information on Bill Of Sale and find answers to your questions. Currently there are 6 topics about Bill Of Sale .
How To Transfer Title
How To Write For Car
How To Sell Car Privately
Frequently Asked Questions
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Dealerships will often provide a bill of sale. It may be called or incorporated into a sales contract or purchase agreement.
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You can file the bill of sale in some states. However, in most states, you will simply store the bill of sale with your other important records.
