How To Write A Bill Of Sale For A Car (2026)

What Is a Bill of Sale for a Car?

A car bill of sale affirms a car sale. In most cases, it’s simply evidence of the transaction and isn’t recorded with the state.

In a few states, the government accepts a bill of sale as proof of ownership. You must know how to write a bill of sale for a car to record your ownership in these states.

What to Include in a Vehicle Bill of Sale

A bill of sale serves two purposes. First, it’s a receipt that acknowledges payment and the seller’s intent. Without this document, a seller might argue that they simply leased the car.

Second, it contains the terms of the sale, forming an enforceable contract. Without written terms, a party might dispute the agreement.

Here are examples of what to include in a bill of sale:

• Transaction date
• Vehicle description, including VIN, make and model
• Odometer reading
• Party names and addresses
• Price

The bill of sale should be signed by both parties.

Some state and local governments provide templates, such as the Harris County bill of sale. This document doesn’t substitute for a signed title to obtain a car registration in Texas, though.

How to Find or Create a Bill of Sale Form

In many states, you don’t need to know how to write a bill of sale for a car because the state has an official form. For example, the Utah bill of sale form is accessible online.

How to Handle Warranty Information in a Bill of Sale

Some states impose implied warranties on used car sales. Sellers who don’t want to provide a warranty must include a disclaimer or the words “as-is.” Buyers who want a warranty against vehicle defects should include warranty terms.

Common Mistakes to Avoid When Writing a Bill of Sale

Common mistakes include vague vehicle descriptions and missing signatures. The most serious error is deliberately misstating the price to evade sales tax, which may constitute a crime.

Other Requirements for Transferring Vehicle Ownership

In most states, a signed title is the only evidence needed to transfer vehicle ownership.

How to Add Additional Terms to a Bill of Sale

The bill of sale can include additional contract provisions, such as payment terms. When adding these provisions, describe them clearly, using plain language.

Have More Legal Questions About Buying or Selling a Car?

If you have legal questions about buying or selling a car, ConsumerShield can help. Explore our online tools and resources today.