What Is A Resignation Letter? What To Know (2026)
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Reviewed By Adam Ramirez, J.D.
Editor
Summary
- Resignation letters let your employer know when you're leaving
- You should offer this letter at least two weeks before you leave the job
If you need to leave your job, you'll likely need to submit a resignation letter. What is a resignation letter, however? It is a crucial document that lets your employer formally know that you are quitting. Here's what you should know about these letters and how to prepare one.
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Definition of a Resignation Letter
So what is a resignation letter's primary purpose? This is a formal document that lets your employer know that you will be leaving your employment on a specific date, while also establishing that you gave them sufficient notice of your departure. It helps to ensure a professional and amicable exit.
There are a few different types of resignation letters. When you need to leave a job, you might do any of the following:
- Draft a two-weeks notice resignation letter
- Send an immediate resignation letter
- Draft a resignation letter for personal reasons
Because these are legally binding documents, ensuring you're writing one appropriately can protect you.
Why Writing a Resignation Letter Matters
A resignation letter leaves a formal record of your intention. It provides a clear marker of your last day of work to avoid any confusion and will also show that you left the employment voluntarily.
Additionally, it allows you to leave your employment in a professional manner. This can be essential if you need to obtain references or if you would like to leave the door open to return to that job in the future.
Key Elements to Include in Your Letter
When writing a resignation letter, you need to include your contact information in a header, as well as the date, the company's name and your title. Immediately explain the purpose of the letter and offer as much information as possible about your decision to leave the job.
Clearly state when your last day will be. It's helpful to include a message of gratitude, too, to depart on good terms.
When and How to Submit Your Resignation
You'll want to give your employer as much time as possible to replace you. Review the company's HR resignation policies, as well as the employment laws in your state.
Most states follow employment-at-will doctrines, allowing employers and employees to terminate a relationship without notice. The opposite is just cause employment, which requires employers to give you a reason for firing you, but doesn't affect your resignation.
In most instances, if you're resigning because of medical or family emergencies, companies are more likely to be flexible. It's still important to send a resignation letter, however, to leave everything in writing.
Tips for Leaving on Professional Terms
Whether you're looking to receive reference letters in the future or you prefer not to burn any bridges, writing a resignation letter is a good way of leaving on professional terms. In the letter, mention your willingness to help with the transition and to assist new employees in learning your tasks. Include a thank you message for your employer, too.
The Right Letter Protects Your Future
The professional world is often smaller than you think. By using the right resignation letter, you can leave a positive impression behind as you transition to your next job.
