Create Your Construction Invoice
Generate a professional invoice for your construction business — bill for labor, materials, equipment, and permits organized by project phase. Includes retainage holdbacks, progress billing, change order references, and AIA-style payment application format. Ready to send in minutes.
Trusted by contractors and construction companies nationwide
What's Included in This Invoice
This form generates a complete construction invoice with your contractor details, client billing information, project identification, phased line items for labor and materials, retainage calculations, progress billing support, and payment terms. Designed specifically for how construction billing actually works.
Construction Line Items
Pre-populated suggestions for common construction work: framing, electrical, plumbing labor, lumber, hardware materials, equipment rental, permit fees, and cleanup. Organize each line by project phase (e.g., "Phase 1 — Foundation") for clear billing.
Retainage & Progress Billing
Set the retainage percentage (standard 10%) and enter previous payments for accurate progress billing. The Balance Due auto-calculates after subtracting retainage and prior payments — essential for multi-draw construction projects.
Project & Contract Tracking
Include the project name, job site address, and contract/PO reference number on every invoice. This ensures invoices are matched to the correct project authorization and speeds up payment processing with commercial clients.
AIA Payment Application
Toggle on the AIA format to generate invoices in the G702/G703 style required on many commercial construction projects. Organizes work by scheduled value, previous applications, current period, and balance to finish.
Protect Your Lien Rights
In many states, sending proper invoices on time is connected to your mechanic's lien rights. Late or improperly documented invoices may weaken your ability to file a lien if the client does not pay. Always invoice promptly and keep copies of all invoices sent.
Invoices Are Not Change Orders
An invoice bills for work already authorized. If the scope of work changes, get a written change order approved before performing the work and billing for it. Reference the change order number on the invoice to document the authorization.
Billing for Every Type of Construction Work
Whether you are a general contractor managing a full build or a specialty subcontractor billing for a specific trade, this invoice adapts to your workflow.
Residential Construction
Bill homeowners for remodels, additions, new construction, and repairs. Include project phase breakdowns so the client can see progress against the overall scope. Net 15 or Due on Receipt terms are typical for residential.
Commercial Construction
Invoice GCs, project owners, or property developers with the detail their accounts payable departments require. Include contract/PO references, contractor license, insurance, and use the AIA payment application format for large projects.
Subcontractor Billing
Bill the general contractor for your trade work — electrical, plumbing, HVAC, framing, drywall, or any specialty. Reference the subcontract or PO number, organize by phase, and apply the retainage percentage specified in your agreement.
Maintenance & Repair
Invoice for ongoing maintenance contracts, emergency repairs, or service calls. Use the recurring invoice type for regular maintenance agreements and standard invoices for one-off repair work.
Getting Paid in Construction
Construction has the longest average payment cycles of any industry. These features help you document your work and get paid faster.
Progress Billing
Track payments across the life of a project. Enter previous payments received and the system calculates the remaining balance. This creates a clear paper trail that both you and the client can reference for each draw request.
Retainage Management
Document the retainage holdback on every progress invoice so both parties know exactly how much is being withheld and when it will be released. The final invoice includes retainage release language to trigger the holdback payment.
Late Fee Enforcement
Construction invoices are frequently paid late. A clearly stated late fee clause (1.5% per month is standard) gives you leverage and compensates for the cost of carrying unpaid receivables. Include it on every invoice — even if you rarely enforce it.
Change Order Documentation
Reference approved change orders directly on the invoice so there is no dispute about whether the additional work was authorized. This documentation trail is critical if a payment dispute escalates to a lien claim or litigation.
Construction Invoice
- Phase-based line item organization
- Retainage & progress billing support
- All 50 states supported
- AIA-style payment application format
- Contractor license & insurance fields
- Instant PDF download
Did you know?
Did you know?
The construction industry has the highest rate of payment delays of any sector, with the average contractor waiting 83 days to receive payment. According to the National Association of Credit Management, slow payment is the number one cash flow challenge cited by contractors. Proper invoicing dramatically improves collection times. Invoices that reference a contract or PO number are paid 25% faster because they pass through accounts payable without manual matching. Including your contractor license and insurance numbers prevents payment holds triggered by compliance checks. And progress invoicing with retainage tracking creates a documented payment history that strengthens your position if you need to file a mechanic's lien. The most profitable contractors treat invoicing as seriously as they treat estimating — because the best estimate in the world is worthless if you cannot collect on it.
Featured — Spotlight
Tax rates and licensing rules tailored to your state.
Construction tax rules vary significantly by state. Some states like Texas and Florida tax both labor and materials. Others, like California and New York, generally tax materials but not labor for construction projects that become part of real property. A few states have no sales tax at all. Additionally, contractor licensing requirements differ — many states require the license number on all invoices, estimates, and advertising. The invoice auto-suggests the general sales tax rate for your state, but construction-specific rules (especially the labor vs. materials distinction) may apply. Always verify with your state's contractor licensing board and department of revenue. Incorrect tax collection or missing license numbers can result in penalties, fines, and even loss of your contractor license.
What people are saying
Built for contractors, by contractors
Join construction professionals who bill with confidence
"I am a GC running 3-4 residential projects at a time and used to cobble together invoices in Excel. This generates a professional invoice with project names, phase breakdowns, and retainage in about 5 minutes. My clients pay faster because the invoices match what they expect to see."
Mike D.
Tampa, FL
"As an electrical subcontractor, I need to include my contractor license and insurance on every invoice. The form has fields for both plus the PO reference number our GCs require. The AIA format toggle is a lifesaver for commercial jobs — I used to pay my bookkeeper to format those manually."
Rodriguez Electric LLC
Sacramento, CA
"We do commercial renovation and our clients require progress billing with retainage. This handles all of it — previous payments, 10% retainage holdback, balance due. When we send the final invoice, the retainage release language is already included. Saved us from hiring an invoicing service."
Tony & Sons Construction
Newark, NJ
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Frequently Asked Questions
Everything you need to know about our construction invoice template
A construction invoice is a billing document sent from a contractor or subcontractor to a client requesting payment for construction work performed. It includes the contractor's business details (including license and insurance), client billing information, project identification, an itemized breakdown of labor, materials, equipment, and other charges organized by project phase, tax calculations, retainage holdback, previous payments, and the net balance due.
Retainage (also called retention) is a percentage of each progress payment withheld by the client until the project is satisfactorily completed. The standard rate is 5-10%. For example, on a $10,000 invoice with 10% retainage, the client pays $9,000 and withholds $1,000. The accumulated retainage is released upon final completion and acceptance of the work — typically with the final invoice. Retainage protects the client against defective or incomplete work.
The AIA G702/G703 payment application is the industry-standard billing format used on commercial construction projects. It organizes billing by scheduled value (the contract amount for each item), work completed in previous periods, work completed this period, materials stored, total completed and stored, the percentage of completion, and balance to finish. Many GCs and project owners require this format for payment processing. Our invoice generates documents in the AIA style — organized the same way commercial clients expect.
In most states (~40), contractors pay sales tax on materials when purchasing them from the supplier and do NOT charge the client sales tax on the invoice. Labor for real property improvement is generally not taxable. However, a few states — Hawaii, New Mexico, Mississippi, and Arizona — apply a gross receipts or contracting tax to the full contract amount (labor + materials). Additionally, some states (Arkansas, Connecticut, Florida, New York, Pennsylvania, West Virginia) tax repair labor differently from new construction. The invoice auto-suggests a rate based on your state, but construction tax rules are complex — consult your accountant.
Add the change order work as separate line items with clear descriptions that reference the approved change order number (e.g., "CO #3 — Additional Outlets per Change Order dated 2/15/2026"). Enter the change order reference number in the dedicated field. Always get change orders approved in writing before performing the work. If a client disputes a change order charge, your invoice documentation — combined with the written change order — protects your right to payment.
Instant PDF download · Updated for 2026
Instant PDF download · Updated for 2026