What To Include In A Resignation Letter (2026)

Why a Resignation Letter Matters

It might seem like a resignation is a needless formality, but there are many reasons they’re important. A letter can help you do the following:

• Maintain professionalism and leave on good terms
• Clearly establish your final day of work
• Avoid misunderstandings
• Preserve your relationship with your employer and keep opportunities open

Additionally, if you have an employment contract, it may require you to give written notice when you need to terminate the agreement.

If you aren’t sure how to write a professional letter, using a template may be helpful.

Key Elements to Include

Here’s what to include in a resignation letter:

• The date
• A clear statement that you’re resigning
• The right amount of notice (usually two weeks or 30 days)
• A brief explanation of why you’re leaving
• A polite expression of thanks

Depending on your position, it may be helpful to offer your employer a transition plan. For example, if you have specialized knowledge, you might offer to help train other employees or send over a few notes.

What to Leave Out

What you leave out of your resignation letter is just as important as what you put in. Here are a few things you should not include:

• An artificially positive tone
• Negative comments about colleagues or managers
• Foul or inappropriate language
• Long-winded explanations

If you dealt with a hostile work environment or other serious issues, it’s best to consult an attorney. Your resignation letter generally isn’t the place to air other concerns.

Proper Format and Etiquette

These tips can help you create an effective letter and leave your job on good terms:

• Use a business letter format.
• Keep it concise.
• Use formal, professional language.
• Double-check that any dates used are correct.
• Include your contact information.

Always proofread before you send your letter or hand it to your manager. Typos can look unprofessional.

Tips for Writing It Well

Don’t rush through writing your letter. It may help to ask a friend or family member to read it over and offer their opinion. Using a template can also simplify the process.

Talk to Your Manager First

Although it might not always be feasible, talking to your manager before handing them a letter is usually best. That way, they won’t be surprised when you resign.

If you had to sign an employee non-compete agreement when you were hired, make sure to review it before you resign. Some non-competes may make it harder to find a new job.

The Importance of the Right Letter

A resignation letter is usually the last formal communication between you and your old job, and you want to leave on a good note. Writing a strong resignation letter or using a quality template is essential.

Looking for resignation letters or other legal forms? Explore our extensive collection of legal forms and guides at ConsumerShield today.